$\"eGavel$ <\/p>\n

Welcome to the\u00a0MAA\u2019s Winter 2015 eGavel!<\/p>\n

$\"Brandon_Harker_web\"$ <\/a>In talking to auctioneers I\u2019ve found that most think that if you use Gmail your email address has to end in @gmail.com. For example XYZ Auction Company would have xyzauction@gmail.com as their email address. While this is certainly an option, it\u2019s not the ideal one. With Gmail your email address can be branded to your existing website domain name. For example if your website is www.xyzauction.com Gmail can handle your various @xyzauction.com emails (john@xyzauction.com, jane@xyzauction.com, etc.). It\u2019s important to note that it doesn\u2019t matter where your website is actually hosted, Google can still handle the email for your domain.<\/p>\n

Google has an entire suite of products that is collectively known as Google Apps for Business (GAB). This suite of products includes:<\/p>\n

\n
Gmail \u2013 email<\/li>\n
Calendar \u2013 calendar<\/li>\n
Drive \u2013 cloud file storage<\/li>\n
Docs \u2013 word processing, spreadsheets, presentations, etc.<\/li>\n
Hangouts \u2013 text, audio, and video conferencing<\/li>\n
Sites \u2013 internal websites for your company<\/li>\n
and more<\/li>\n
Here\u2019s the best part about GAB: it costs $50 per user per year. That includes 30GB of Gmail and Drive storage! To sign up for Google Apps for Business visit https:\/\/www.google.com\/enterprise\/apps\/business\/<\/li>\n<\/ul>\n
<\/p>\n
Introductions Are in Order<\/strong><\/p>\n
\n
Gmail<\/strong> \u2013 When a new email shows up in your inbox you have two options on what do with it; you can either archive it or you can delete it. If you archive the email you will always be able to go back and find it. If you delete it, it will go to your Trash folder; after 30 days in your trash folder it will then get permanently deleted. Gmail has two ways to archive: you can click the archive button or you can assign a label to the email. A label is like moving the email to a named archive folder. You can then browse that named archive folder. For example, any time I book travel I label the confirmation email as Travel. Now, any time I want to retrieve any travel info I simply browse my Travel folder.<\/li>\n
Calendar<\/strong> is an absolute pleasure to use. As you might guess Calendar allows you to set and keep track of your appointments. Each appointment, in turn, can have one or more reminders scheduled (I really like this feature). Let\u2019s say I have a meeting next week that I will need to prepare for. I can set an email reminder 24 hours before the meeting which serves as a reminder to prepare and I can have a second Pop-Up reminder 15 minutes before the meeting which is a reminder to actually get to the meeting. Google Calendar also makes it easy to view the calendars of your other team members which is very handy when you need to coordinate with your team. One of my favorite tricks with calendar is that I use it to email myself future reminders; here\u2019s how: Let\u2019s say next Wednesday I need to remind myself to publish a blog post. I create a zero minute calendar appointment for next Wednesday at 8 in the morning, and set a single email reminder for it. Now, next Wednesday morning at 8am an email reminder magically appears in my inbox reminding me to publish a blog post. I use this trick constantly!<\/li>\n
Drive<\/strong> is GAB\u2019s cloud storage which serves as a central place to store your files. Regardless of what device you\u2019re currently using (Android phone\/tablet, iPhone\/iPad, Windows PC, Mac PC, etc.), everything in Google Drive is accessible. Google Drive even has an off-line mode so that you can make certain documents accessible even when you don\u2019t have internet access.<\/li>\n
Docs<\/strong> is a lightweight replacement for the Microsoft Office suite. Docs includes word processing (think MS Word), spreadsheets (think MS Excel), presentations (think MS Powerpoint), and more. These are all light versions of what Microsoft Office offers, the advantage being that they\u2019re often easier to use because they don\u2019t do as much.<\/li>\n
Hangouts<\/strong> allows you to group chat with your entire team simultaneously. This could be text chat, audio chat, or video chat. It\u2019s very slick and works very well for group video conferencing.<\/li>\n
Sites<\/strong> allows you to create simple websites that are only accessible by your team. Imagine that you\u2019re coordinating an auction with your team. You could setup a site for the auction and keep the master check-list, schedule, etc. on it.<\/li>\n
And More<\/strong> \u2013 GAB includes other features and capabilities but these are the big ones.<\/li>\n<\/ul>\n
<\/p>\n
Synchronization<\/strong><\/p>\n
All of the GAB features and data are available no matter what device you\u2019re using. Windows PC\u2019s, Android phones\/tablets, Mac\u2019s, iOS devices, etc. GAB essentially works on everything. For Android users: Since Android is a Google product you can guess that Android phones and tablets work very, very well with the entire GAB suite of products.<\/p>\n
Backups<\/strong><\/p>\n
Admit it, you\u2019re bad at making backups. With GAB the days of remembering to backup your data (Outlook, Word, Excel, etc) are over. You can rely on Google\u2019s extremely reliable infrastructure to keep your data safe and secure. One of the unique features about working with GAB is that everything is saved automatically as you\u2019re working. You never have to explicitly click a save button! This takes some getting used to.<\/p>\n
Sharing<\/strong><\/p>\n
One of the more overlooked features is the ability to easily share documents. Say I\u2019m working on a spreadsheet to estimate the cost of doing an on-site auction for the Smith Estate. I need to collaborate with an associate who lives down the street or across the country; it doesn\u2019t matter. I can simply share my spreadsheet to the associates email address. I have the option of granting read-only privileges or I can allow my associate to modify my spreadsheet directly. We can even modify the spreadsheet simultaneously and the changes will show up in real-time on both computers!<\/p>\n
MX What?<\/strong><\/p>\n
I left this part for last on purpose. Warning, tech jargon ahead (don\u2019t let this part scare you)! To make Google responsible for handling your domain\u2019s email (anybody@xyzauction.com) you have to setup an MX record on the DNS server that handles your domain. For this part you probably want to hire some technical help. If you are tech-savvy this is something you handle on your own; a little Google-Fu will yield the requisite information.<\/p>\n
Round Off<\/strong><\/p>\n
Reasons to switch:<\/p>\n
\n
If your email is currently handled by your Internet Service Provider (xyzauction@somecompany.com) switching to GAB will give you better branding and allows you to easily switch internet service providers in the future.<\/li>\n
If your email is not branded to your website (xyzauction@gmail.com or xyzauction@hotmail.com) switching to GAB will give you better company branding.<\/li>\n
If you\u2019re a road-warrior switching to GAB will give you an easy central place to store nearly everything.<\/li>\n
If you have trouble collaborating with your team switching to GAB will give you tools to work better together.<\/li>\n<\/ul>\n
<\/p>\n
Google Apps for Business is good enough that it\u2019s worth the effort of switching. I switched Auction Flex to GAB about a year ago and while there are a few things I miss from our old Exchange solution, I\u2019m definitely happy with all that GAB offers.<\/p>\n
$\"Member-Promo-ad2014\"$ <\/a><\/p>\n<\/div>\n
<\/p>\n<\/body>","protected":false},"excerpt":{"rendered":"
Winter eGavel 2015 Pg8 Welcome to the\u00a0MAA\u2019s Winter 2015 eGavel! eGavel Home, Page\u00a01,\u00a02,\u00a03,\u00a04,\u00a05,\u00a06,\u00a07,\u00a08 Download entire issue in\u00a0PDF HERE. Gmail for your Business by Brandon Harker, Auction Flex Company Branding In […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"_links":{"self":[{"href":"https:\/\/msaa.org\/index.php\/wp-json\/wp\/v2\/pages\/1566"}],"collection":[{"href":"https:\/\/msaa.org\/index.php\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/msaa.org\/index.php\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/msaa.org\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/msaa.org\/index.php\/wp-json\/wp\/v2\/comments?post=1566"}],"version-history":[{"count":6,"href":"https:\/\/msaa.org\/index.php\/wp-json\/wp\/v2\/pages\/1566\/revisions"}],"predecessor-version":[{"id":3793,"href":"https:\/\/msaa.org\/index.php\/wp-json\/wp\/v2\/pages\/1566\/revisions\/3793"}],"wp:attachment":[{"href":"https:\/\/msaa.org\/index.php\/wp-json\/wp\/v2\/media?parent=1566"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}